NOTIFICATION OF 2014 ANNUAL GENERAL MEETING (AGM)
The 2014 AGM will be held on Thursday 23 October 2014 from 16.30pm – 18.00pm in the Sul America Convention Centre, Rio de Janeiro, Brazil, Room B2.
The full agenda is available here. To view draft minutes from the 2013 AGM click here
In accordance with the ICS articles of association and bylaws, the votes set out in this notice will be conducted by way of poll, called by the General Secretary. Votes may either be submitted electronically in advance of the AGM using the following links, or in person at the AGM.
AGM Voting
Click here to vote now
Articles and Bylaws
In accordance with the five-year ICS Strategic Plan a major review of the ICS Articles and Bylaws has been undertaken. The proposed revisions reflect extensive consultation undertaken by the Board of Trustees over the past 18 months, as informed by ICS senior management, the Governance Taskforce, the membership and the society’s appointed legal experts. The comments from the membership consultation were reviewed by the Board in order to prepare the final documents.
Trustees
The candidates for ICS Trustee below were successful in the Single Transferable Vote (STV) held over April to June in 2014. In accordance with UK Company Law, their positions must now be formally approved by the ICS membership.
- SPECIAL RESOLUTION (YES/NO) VOTE TO APPROVE THE AMENDMENTS TO THE ICS ARTICLES OF ASSOCIATION
- ORDINARY RESOLUTION (YES/NO) VOTE TO APPROVE THE AMENDMENTS TO THE ICS BYLAWS
- ORDINARY RESOLUTION (YES/NO) VOTE FOR TRUSTEE: DAVID CASTRO-DIAZ
- ORDINARY RESOLUTION (YES/NO) VOTE FOR TRUSTEE: MAURO CERVIGNI
- ORDINARY RESOLUTION (YES/NO) VOTE FOR TRUSTEE: MYUNG-SOO CHOO
- ORDINARY RESOLUTION (YES/NO) VOTE FOR TRUSTEE: CARLOS D’ANCONA
- ORDINARY RESOLUTION (YES/NO) VOTE FOR TRUSTEE: CHRIS PAYNE
Online voting is open now, from 19 September to 22 October 2014 paper ballot voting is permitted at the ICS AGM, to be held on 23 October 2014
In order to vote please click this link to the ICS website. From there you will also be able to read further information about the Articles, Bylaws and the candidates. The deadline for voting online is 18:30 GMT on 22 October 2014. You must be logged into your ICS membership record to be able to vote.
2014 ICS members will also be able to vote during the 2014 AGM; details provided above. As a member may only cast one vote please do not vote online if you plan to attend the AGM in Rio de Janeiro.
Following the AGM, electronic and paper ballot votes will be combined to achieve the final vote result. Duplicate votes will be removed to ensure that no member has voted more than once.
Proxy Voting
The ICS offers online voting in order to allow every member to have their say, even if they are unable to attend the AGM. However, if you are unable to vote online or wish someone to vote on your behalf at the AGM then you may appoint a proxy vote or vote by post. In order to appoint another ICS member to vote on your behalf at the AGM please follow this link to complete the proxy form. Please return the proxy form to the ICS office (dan@ics.org) by 18:30 (GMT) on 22 October 2014. Faxed returns are only accepted until 16 October; following this date only scanned copies by email will be accepted. Once the proxy form is received, a receipt will be issued to the appointed voter. This receipt should be presented to the ICS staff at the General Meeting in return for ballot papers.
If you have any questions at all then please contact the ICS office at info@ics.org